Rules and Regulations in Using a Franking Machine
Although it is not really difficult to use a franking machine, it is not that simple to use. In your thoughts you simply need to put your mail into the machine and you will have your franked mail. The Royal Mail has standards in using a franking machine so you need to know these standards and apply them to the process. Here are the basics in using a franking machine.
You cant use a franking machine if you don’t have a mail franking license. You should know and comply with the terms of the Royal Mail Scheme for Franking Letters and Parcels 2008 before you can get your franking license. You also need to follow the rules in preparing your mails. The franking machine supplier will be the one to provide you with a license.
When you have your license, you then have to set your machine. Doing a test print is standard before using your franking machine. Then set the machine to. ?0.00 This will ensure that you machine has enough ink. If your mail has marks that cannot be read, then it can be delayed or surcharged. Make sure you get it right because even if you can claim back your franked mail to check the mistakes, they will already charge you 15%.
The next thing you need to do after your machine is set up is to set the correct price, time and date before you start printing. Make sure to double check so that your setting are always correct. Although there are machines that automatically changes the date and time, it does not hurt to be careful and to make sure that the machine is correctly sunchornized.
Use labels for envelopes or packets that have different sizes, shapes, and colors so that the marks are clear and legible. You can have problems with illegible marks. You can get labels from your franking machine suppliers or in some online stores. You can compare prices of companies selling franking machine labels and ink and choose the most affordable one.
There should be a return address on your envelope. Ask your franking supplier about the latest specifications on return addresses. If your return address is incorrect, then you mail can be delayed or returned to you.
Red ink should be used for franking marks and blue if you are using cleanmail products. Marks must be clear, complete and printed on the top right-hand corner of your mail.
You can save a lot on your postage fee with a franking machine. There are many different types depending on the needs of your business. You can check out different types of franking machine online so you can choose the right one for your business.