Video conferencing works by the integrating video, audio and peripherals to enable two or more people to communicate simultaneously over some type of telecommunications lines hence transmitting synchronized images and verbal communications between two or more locations in therefore seeming like they are in the same room. Components of a video conferencing are video cameras, microphones, appropriate computer software, computer equipment and any other peripheral device that can integrate the transmission line to relay the information. The process that takes place in a video conference starts with recording of analog information by the microphones and the cameras, breaking down the information into discreet units, Encoding of the information by the codec to a digital line, Receiving of the digital information by the receiver’s codec and finally the translation of the digital signals back into analog video images and audio sounds.
Continuous Presence video conferencing is a type of video conferencing which allows communication from 4 different locations appearing on split screens and is usually used by a small group or individuals.
Video conferencing systems are considered to be of great advantage to an organisation because it helps them to cut down travel expenses in order to travel for meeting or other events. Apart from that, a video conferencing systems enables a company to make quick decisions and actions during times of emergency as well as saves them time since the participants in decision making process do not have to make any physical appearance. Business meetings, seminars, and training sessions can also be conducted in video conferencing systems with the participants in different physical locations. Sharing of data and knowledge can be done by make presentations to the important members of an organization via video conferencing systems.
Even if one has a professional installer they should know what needs to be done before holding a conference to eliminate problems which may cause delays. To completely eliminate problems which may cause the delays during the video conferencing installation process, one has to be aware of what needs to be done before initiating the conference so that they can be able to deal with it even when the professional installer is not around. One should ensure that they have prepared the room for conditioning and ventilation and a good space for video conferencing equipment, check for power lines and organise a desk, sofa, and other items before the video conferencing installation. Video conferencing installation requires preparation of the conference room for conditioning and ventilation and fit of the conferencing equipment, power check and organising furniture.